Career Opportunity: Administrative Assistant

PDX Pharmaceuticals currently has an opening for an Administrative Assistant.

The Administrative Assistant position will provide administrative support for leadership and staffs on the PDX Pharma team. The candidate performs a full range of administrative and task-oriented functions for projects in a dynamic and fast-paced work environment, carefully reviews contracts and correspondence between PDX Pharma and external collaborators (and prepares clear action items for the team), assists/maintains calendars and communications of leadership, develops and carries out an efficient documentation system, monitors budget and spending, and procures reagents and supplies for the team.

No prior direct experience is required as long the candidate has shown evidence of discipline and hard working through prior coursework or other experiences, and excellent English communication skills (verbal and written). Background in science and ability to understand technical writing is a big plus.

Specific Responsibilities

• Providing advanced level administrative support to PDX Pharma team.

• Reviewing paperworks (contracts, agreements, etc.) and preparing action items for the team.

• Organizing and categorizing administrative files and documents.

• Managing complex calendars, independently setting priorities when scheduling conflicting appointments.

• Monitoring spending and budget.

• Tracking supply inventory and maintain appropriate levels of stock for regularly used items. Follow up with backordered items and find alternative products if necessary.

Required Qualifications

• BA or BS with excellent academic record.

• Demonstrated excellent communication (verbal and written; ability to understand contracts and basic technical terms) and interpersonal skills.

• Organizational skills, attention to detail, accuracy, responsiveness and follow-through.

• Demonstrated ability to prioritize and manage multiple, complex tasks with changing priorities.

• Experience functioning effectively as a team member demonstrating initiative, flexibility, resourcefulness, organization.

• Proficiency using Microsoft Office (Word, Excel, Powerpoint, Outlook, etc.).

• Proficiency with basic computer skills, such as typing, navigating the Internet, and using Windows operating system.

Additional Desired Qualifications

• Background in Sciences, Engineering, or other relevant field.

• Prior experience in research lab or biotech.

Salary + cash benefits: ~38,000-43,000 USD, commensurate with skills and experience.

This work can be performed remotely with occasional on-site inventory check and other upkeep. Depending on the candidate, 100% remote is also possible.

To be considered for a position, please submit your cover letter, recent transcript (unofficial copy is acceptable at this stage), and CV/resume to and